Southeastern Synod ELCA

ELCA Southeastern Synod Assemblies

The ELCA Southeastern Synod Assemblies will be held at the Chattanooga Convention Center, 1150 Carter Street, Chattanooga, TN through year 2021.  

The future Assembly dates are as follows:

May 31-June 2, 2019

     The link to the 2019 Assembly website may be found here.

     The link to the 2019 Assembly Registration may be found here.

     The link to the 2019 Assembly Hotel Reservations may be found here

June 5-7, 2020

June 4-6, 2021

 

Past Assembly Websites and Highlights

Links to the Assembly websites from 2014 - 2018 may be found here in the archives.

Highlights from the 2018 Assembly may be found here.



Policies and Fees

Refund Policy
According to Chapter 7 of the Southeastern Synod Constitution, both rostered ministers in this synod and lay members of congregations shall be voting members at the mandated Synod Assembly for the purpose of transacting the business of the synod. Because of this, the Assembly Committee and the Assembly Manager assume a given level of participation in planning. However, we recognize that last-minute emergencies prohibit voting member and visitor attendance. Therefore, refunds for the Assembly will be issued as follows: 75% of registration fee if requested prior to May 1 and 50% if requested on or after May 1. Requests must be made in writing to the Assembly Manager. Refund requests should include the reason for the request. In the case of lay voting members, congregations should make every effort to find an alternate voting member if one is unable to participate. Approval of requests are subject to the discretion of the Assembly Manager and the Bishop. No refunds are available for printed materials.

Display and Items for Sale Policy
According to the Assembly Rules of Organization and Procedure "Only materials authorized by the bishop, or the bishop's representative, the Committee on Reference and Counsel will be distributed to voting members of the Assembly during the Assembly. Display space at the Assembly is on a “space available" basis, and may be provided to the following groups: synod committees, task forces, and other organizational units, and institutions or agencies directly supported by this synod, at no cost; Lutheran-based groups (non-commercial) in the Southeastern Synod, not directly supported by the synod, upon payment of the cost of set-up and table rental; commercial organizations that serve the Lutheran community in the Southeastern Synod, upon payment of rental fee. The “space available" and “rental fee" determination will be made annually by the Assembly Manager, in consultation with the bishop. “Space available" may be determined to be at the information table/booth of the Assembly. In this case, a limited number of brochures or flyers will be permitted. A full display including free standing display boards, videos, etc. will not be permitted at the information table/booth. Items may not be offered for sale at the Synod Assembly unless approved by the Synod Council.

Contact Information for the Assembly Manager

Ms. Carolyn Nottingham Davis
Executive Assistant to the Bishop
ELCA Southeastern Synod
PO Box 400
Decatur, GA 30031
cdavis@elca-ses.org
404-589-1977 x235

Privacy Policy

Information obtained during Assembly registration, to include name, address, email address, telephone number and credit card information, will not be shared with other parties. It will be used solely for the purposes of processing the registration and providing the participant with Assembly credentials, updates and materials. 

Fees

Voting Members and Visitors Fees

Detailed registration and fee information will be posted in February of each calendar year.

Online registration closes on April 30, 2019  Fees not postmarked as required will be charged at the next higher rate. For example, early registration not postmarked by April 1 will be charged the standard rate. 

The early online registration fees through March 31 are: 
$190.00 for rostered ministers and voting members paying with a credit card;
$185.00 for rostered ministers and voting members paying with a check;
$118.00 for retired rostered ministers and visitors paying with a credit card;
$115.00 for retired rostered ministers and visitors paying with a check. 
Early registration checks must be postmarked by April 1, 2019. 

Standard registration fees April 1-30 are:
$215.00 for rostered ministers and voting members paying with a credit card;
$210.00 for rostered ministers and voting members paying with a check;
$133.00 for retired rostered ministers and visitors paying with a credit card;
$130.00 for retired rostered ministers and visitors paying with a check.
Checks for registrations April 1-30 must be postmarked by May 1, 2019. 

Onsite registration will be available in the Chattanooga Convention Center (CCC) during the Assembly.        All rostered ministers, voting members and visitors may register at the Assembly Registration Office: 
Thursday, May 31, 6:00 – 8:00 PM 
Friday, June 1, 8:00 AM – 2:45 PM and 4:15 PM – 7:00 PM (See note below.)
Saturday, June 2, 8:15 AM – 12:00 PM 

Registration moves to the Assembly office and continues through the Assembly.


The onsite registration fees are:
$255.00 for rostered ministers and voting members paying with a credit card;
$250.00 for rostered ministers and voting members paying with a check;
$153.00 for retired rostered ministers and visitors paying with a credit card;
$150.00 for retired rostered ministers and visitors paying with a check.

Important Note for 2019 Voting Members: Voting members are asked to check-in at the Assembly Registration Office to secure credentials as early as possible on Friday morning to be able to vote on the first ballot for bishop. To that end, the Assembly Registration Office will close at 11:45 a.m. EDT and will reopen after the completion of the first ballot for bishop. 


Exhibitor Fees: 

Exhibitors must register online no later than April 30, 2019. Onsite registration will not be offered.

  • No charge - no access to plenary or workshops;
  • $118.00 through March 31/$133.00 through April 30 - allows access to plenary and workshops, paying with a credit card;
  • $115.00 through March 31/$130.00 through April 30 - allows access to plenary and workshops, paying with a check.


Exhibitor Table Fees:

  • Exhibit Table - No charge - Southeastern Synod Committee, Task Force or Agency;
  • Exhibit Table - $75.00 - Non Commercial Lutheran based group;
  • Exhibit Table - $100.00 - Commercial Organization.